Cashel Arts Festival recognises its responsibility to ensure that a safe environment is provided for all children and vulnerable adults taking part in its activities. This policy specifies how we will provide a safe environment and protect children and vulnerable adults while they are taking part in Cashel Arts Festival events and projects.
It also aims to protect Cashel Arts Festival committee members and volunteers from situations where they may feel threatened or open to suspicion or accusation.
This policy covers the following Cashel Arts Festival activities:
- Recruitment of freelancers and volunteers.
- Adult, family and school events where volunteers or freelancers come into direct contact with children or vulnerable adults.
- Outreach projects with community groups and schools where freelancers or volunteers come into direct contact with children or vulnerable adults.
Code of Behaviour for Staff
Following this code of conduct will allow Cashel Arts Festival staff and volunteers working with children or vulnerable adults to avoid most situations in which they may be compromised.
- Treat all children, vulnerable adults and young people equally
- Listen to and respect children, vulnerable adults and young people
- Involve children and young people in decision-making (as appropriate)
- Provide encouragement, support and praise (regardless of ability)
- Use appropriate language
- Have fun and encourage a positive atmosphere
- Offer constructive criticism when needed
- Treat all children, vulnerable adults and young people as individuals
- Respect a child’s, vulnerable adult’s or young person’s personal space
- Discuss boundaries on behaviour and related sanctions, as appropriate, with children, vulnerable adults and young people and their primary carers.
- Encourage feedback from group
- Use age-appropriate teaching aids and materials
- Lead by example
- Be aware of a child’s or young person’s other commitments when scheduling rehearsals or activities.
Be cognisant of a child’s, vulnerable adult’s or young person’s limitations, due to a medical condition for example
- Create an atmosphere of trust
- Respect differences in ability, culture, religion, race and sexual orientation.
- Make available Cashel Arts Festival Child Protection Policy and procedures to primary carers, children/young people, visitors and facilitators if requested.
- Be inclusive of children, vulnerable adults and young children with special needs
- Plan and be sufficiently prepared both mentally and physically
- Report any concerns to the Designated Person
- Observe appropriate dress and behaviour.
- Report any incidents and accidents.
- Update and review policies and procedures on a regular basis.
- Ensure proper supervision based on adequate ratios according to age, abilities and activities involved.
- Ensure clear communication between artist and Cashel Arts Festival committee or Board.
- Don’t be passive in relation to concerns i.e. don’t ‘do’ nothing
- Don’t let a problem get out of control
- Avoid being alone with children, young person or vulnerable adults e.g. taking them to the toilet
- Avoid taking a session on your own. If this is not possible then it should be in an open environment with the full knowledge and consent of primary carers.
- Avoid if at all possible giving a lift to a child/young person.
- Maintain awareness around language and comments made. If you think that something you said may have caused offence or upset, then try to address it in a sensitive manner.
- Do not allow or engage in inappropriate touching of any form.
- Do not use actions or language that may cause a child, young person or vulnerable adult to lose self-esteem or confidence.
- Avoid spending excessive amounts of time alone with children/young people/vulnerable adult.
- Do not hit or physically chastise children/young people/vulnerable adults
- Do not socialise inappropriately with children/young people/vulnerable adults
Health and Safety
- Don’t leave children unattended or unsupervised
- Manage any dangerous materials
- Provide a safe environment
Emily Kirwan has been designated as the person to contact if there is an issue or concern about any aspect of a child’s, vulnerable adult’s or young person’s safety and welfare. It is the responsibility of this person to support and advise Cashel Arts Festival committee about policy and procedures in relation to child protection and to ensure procedures are followed.
- Designated Person: Emily Kirwan of 28 Summercove Meadows, Old Rd Cashel, Co. Tipperary Tel: 087 2664333
- Deputy Designated Person: Gillian Clifton Brown of 5 Rathclough, Dualla, Cashel, Co. Tipperary. Tel: 087 9474580
Reasonable Grounds for Concern
An incident book will be kept by Emily Kirwan .
Cashel Arts Fest Committee members should record the following information in relation to children and young people/vulnerable adults:
- Worrying Observations
- Behavioural Changes
- Actions and Outcomes
Procedure for dealing with a disclosure
- Stay calm and listen to the child/young person/vulnerable adult, allow him or enough time to say what s/he needs to say.
- Don’t use leading questions or prompt details
- Reassure the child/young person/vulnerable adult but do not promise to keep anything secret.
- Don’t make the child/young person/vulnerable adult repeat the details unnecessarily.
- Explain to the child/young person/vulnerable adult what will happen next
- Actions and outcomes should be noted
- Record all details, including the date, time and people involved in the concern or disclosure and the facts in the incident book. Information recorded should be factual. Any opinions should be supported by facts.
- Inform the designated person or his/her deputy, if unavailable.
- The most appropriate person should discuss the concern or consult with primary carers. Parents, carers or responsible adults should be made aware of a report to the HSE unless it is likely to put the child/young person/vulnerable adult at further risk.
- The Designated Person may contact the Health Service Executive Duty Social Work Department for an informal consultation prior to making a report.
Information will be shared on a strictly ‘need to know’ basis.
Cashel Garda Station: 062 75840. Cahir Garda Station: 052 7445630
Child and Family Agency/Social Work Team, Western Rd, Clonmel- Social Work Dept: 052 61 77302/3
We in Cashel Arts Festival are committed to ensuring peoples’ rights to confidentiality. However, in relation to child protection and welfare we undertake that
- Information will only be forwarded on a ‘need to know’ basis in order to safeguard the child/young person
- Giving such information to others for the protection of a child or young person is not a breach of confidentiality.
- We cannot guarantee total confidentiality where the best interests of the child /vulnerable adult or young person are at risk.
- Primary carers, children and young person have a right to know if personal information is being shared and/or a report is being made to the HSE, unless doing so could put the vulnerable adult/child/young person at further risk.
- Images of a child/young person/vulnerable adult will not be used for any reason without the consent of the parent/carer ( however, we cannot guarantee that cameras/videos will not be used at public performances)
- Procedures will be put in place in relation to the use of images of children/young people.
- Procedures will also be put in place for the recording and storing of information in line with our confidentiality policy.
Volunteer Management Policy Statement
New volunteers will be made aware of Cashel Arts Festival’s code of conduct, child protection procedures and the identity and role of who has been designated to deal with issues of concern.
It is our policy that volunteers do not have unsupervised access to children and vulnerable adults as per the National Vetting Bureau (Children and Vulnerable Persons) Act 2012-2016
In the event of complaints or comments:
- Emily Kirwan has responsibility for directing complaints/comments to the appropriate person.
- Verbal complaints will be logged and responded to.
- Children and young people/vulnerable adults must be advised of risks of dangerous materials.
- The location of incident/accident books must be made known to staff.
- Committee members trained in First Aid: Emily Kirwan, Petronelle Clifton Brown, Seán Murphy, John Murray, Gillian Brennan (2015). Refresher course held April 2009 and May 2013.
- Location of First Aid Boxes: All venues are regularly reviewed to determine location of first aid boxes
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